Invoice Processing & Data Extraction

Invoice Processing & Data Extraction

Automatically capture supplier invoices and turn them into clean, structured financial data.

Automatically capture supplier invoices and turn them into clean, structured financial data.

Manual data entry?

Invoices piling up?

Missed due dates?

See How Much You Could Save

What You Get

Invoice Processing and Data Extraction removes the manual effort from handling supplier invoices.


Every invoice is captured as it arrives and logged into a consistent, structured system. Key details are extracted automatically, records stay accurate and up to date, and nothing gets missed or buried. Your team gains clear visibility of payables without chasing documents or copying data between tools.

How it Works

Detect Invoices
Extract Key Data
Log to Sheet
Detect Invoices
Extract
Log

Detect Invoices
The system monitors your inboxes and channels and identifies supplier invoices as they arrive.

Extract Key Data
Each invoice is read automatically and key details are captured in a consistent format.

Log and Organize
Invoices are logged into a structured system, keeping records accurate, searchable, and up to date.

Manual invoice handling is removed and your finance workflow runs quietly in the background.

Measurable Impact

These outcomes show the difference Invoice Processing & Data Extraction makes every day.

Before
After
Invoices buried in inboxes
Every invoice captured the moment it arrives
Hours spent on manual data entry
Key details extracted and logged automatically
Missed due dates and late fees
Payment deadlines surfaced clearly and on time

These changes create more than time savings. They create a clear, dependable finance workflow where invoices are visible, accurate, and handled consistently, giving teams confidence that nothing is missed.

Results That Matter

Measured outcomes - trusted by businesses automating their invoice intake and payables workflow.

Less Time Spent on Invoice Admin

Invoice logging runs automatically, freeing your team from repetitive data entry and daily cleanup tasks.

All Supplier Invoices in One Place

Every invoice is stored in a consistent, searchable system, eliminating inbox digging and document chasing.

Payment Deadlines Stay Visible

Due dates are captured and surfaced clearly so upcoming payments are easy to track and act on.


Clean Data That Supports Automation

Structured invoice data enables approvals, reminders, and reporting without extra setup or manual fixes.

Perfect For These Challenges

If any of these describe your workflow, this automation delivers immediate value.

This workflow is well suited to teams managing supplier invoices across inboxes or departments and needing a reliable, consistent way to keep financial data accurate and visible.

This workflow is well suited to teams managing supplier invoices across inboxes or departments and needing a reliable, consistent way to keep financial data accurate and visible.

Proven Outcomes

Real outcomes from teams who automated this part of their workflow.

0

Invoices logged automatically last month

We did not realize how much time was going into simple invoice entry until this was running. Supplier invoices are now captured and logged without anyone needing to touch them.

Emily P.

Dublin

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Invoices logged automatically

We did not realize how much time was going into simple invoice entry until this was running. Supplier invoices are now captured and logged without anyone needing to touch them.

Emily P.

Dublin

0

Invoices logged automatically

We did not realize how much time was going into simple invoice entry until this was running. Supplier invoices are now captured and logged without anyone needing to touch them.

Emily P.

Dublin

0

Avoided late payments this quarter

Due dates are now flagged as invoices arrive. Nothing feels rushed at month end and we have far fewer last minute payment issues.

Victor S.

Toronto

0

Avoided late payments

Due dates are now flagged as invoices arrive. Nothing feels rushed at month end and we have far fewer last minute payment issues.

Victor S.

Toronto

0

Avoided late payments

Due dates are now flagged as invoices arrive. Nothing feels rushed at month end and we have far fewer last minute payment issues.

Victor S.

Toronto

Connect Instantly With Your Favorite Tools

Connect Instantly With Your Favorite Tools

Works seamlessly with the email, storage, and finance tools your team already uses.

Works seamlessly with the email, storage, and finance tools your team already uses.

Sheets

Sheets

Sheets

Slack

Dropbox

Gmail

See All Integrations

Questions and Answers

Find quick answers to the most common questions.

How does the system know which emails contain invoices?

It uses clear detection rules and only processes messages that match your invoice criteria.

Will it process every attachment in my inbox?

No. Only messages identified as invoices are handled. Everything else is ignored.

Does it read the entire invoice document?

Only the information required to capture invoice details is processed.

Does it work with my accounting software?

Expense Tracker syncs with QuickBooks, Xero, Wave, and similar platforms. You can set expenses to sync automatically or wait for approval first—whatever your workflow requires. Custom integrations are available for other systems.

Does this replace my accounting software?

No. It prepares clean, structured data so your accounting system stays accurate and easy to use.

How does the system know which emails contain invoices?

It uses clear detection rules and only processes messages that match your invoice criteria.

Will it process every attachment in my inbox?

No. Only messages identified as invoices are handled. Everything else is ignored.

Does it read the entire invoice document?

Only the information required to capture invoice details is processed.

Does it work with my accounting software?

Expense Tracker syncs with QuickBooks, Xero, Wave, and similar platforms. You can set expenses to sync automatically or wait for approval first—whatever your workflow requires. Custom integrations are available for other systems.

Does this replace my accounting software?

No. It prepares clean, structured data so your accounting system stays accurate and easy to use.

How does the system know which emails contain invoices?

Will it process every attachment in my inbox?

Does it read the entire invoice document?

Does it work with my accounting software?

Does this replace my accounting software?

If you have any other questions, you can email us at support@noventra-ai.com

If you have any other questions, you can email us at

support@noventra-ai.com

Data Security You Can Trust

We protect your data with rigorous standards and transparent controls.

We follow strict security practices including OAuth access control, automatic deletion of sensitive data, and AES 256 encryption. All activity is logged for full transparency. Credentials are never stored in raw form and you maintain complete control over your connections.

Works Well With

Smart companions that enhance your financial workflow.

These automations work hand-in-hand with Inbox Sorting & Smart Routing to keep inboxes organized and you constantly informed.

Junk Deletion works alongside Inbox Sorting & Smart Routing to verify and keep your junk folder clean. As messages arrive and get sorted, suspected spam is monitored and auto-deleted. AI reads uncertain messages to determine legitimacy, so legitimate emails never get lost.

Meanwhile, AI Email to Phone Summary sends instant notifications when key people email you, with an AI-generated summary of the content. You stay in the loop without constantly checking your inbox.

Together, these scenarios create a fully managed, intelligent inbox system.

These supporting automations complement Invoice Processing and Data Extraction and help maintain a clear, coordinated finance workflow.


Inbox Sorting and Smart Routing

Inbox Sorting and Smart Routing keeps non invoice emails organised while Invoice Processing and Data Extraction focuses on invoices. Important documents stay visible, invoice capture remains reliable, and inbox clutter does not interfere with finance workflows.


Automated Invoice Reminders

Automated Invoice Reminders uses extracted invoice data to send follow ups automatically. Together, these workflows keep payment status clear and reduce the need for manual tracking.


Together, they form a clean, connected invoice workflow that runs quietly in the background.

Ready for Faster Invoice Processing?

Ready for Faster Invoice Processing?

Free your team from hours of manual logging and missed payment deadlines.


Get your supplier invoices captured, extracted, and organized automatically.

Get your supplier invoices captured, extracted, and organized automatically.

Get your supplier invoices captured, extracted, and organized automatically.

Back to Scenarios

Back to Scenarios

Back to Scenarios

No credit card required. Results in less than 24 hours.

No credit card required. Results in less than 24 hours.

See How Much You Could Save