Expense Tracker

Automatically log business expenses using AI to turn receipts and invoices into structured data.

Expenses lost?

Manual logging?

Receipts piling up?

See How Much You Could Save

See How Much You Could Save

What You Get

Expense Tracker captures receipts and invoices from email or Slack and turns them into clean, structured data automatically. AI powered OCR extracts vendor, amount, date, category, and any other details your finance team needs.


Every expense is logged instantly into your tracking sheet. Duplicates, policy violations, or out of policy amounts are flagged for review, and approved entries sync to your accounting tools so nothing slips through.

How it Works

Capture Expenses
Extract Info
Flag Issues
Log & Sync
Expenses
Extract Info
Flag Issues
Log & Sync

Capture Expenses

Receipts and invoices sent from email or Slack are collected instantly.

Extract Info

AI powered OCR converts every file into structured, categorized data.

Flag Issues

Duplicates, policy exceptions, and budget violations are identified in real time.

Log and Sync

Validated expenses appear in your sheet and sync to your accounting system for full visibility.


Manual expense entry is removed, and your team gains back focus with every receipt processed.

Measurable Impact

These outcomes show the difference Expense Tracker makes every day.

Before
After
Receipts lost or delayed
Expenses captured and logged instantly
Manual typing slows down processing
Every expense categorized consistently
Compliance issues found too late
Policy violations flagged in real time

These improvements do more than speed up processing. They create a reliable, compliant expense system that stays accurate without manual oversight.

Results That Matter

Measured outcomes - trusted by businesses automating their expense management.

Reclaim Hours Spent on Data Entry

AI extraction removes manual typing and accelerates reimbursements.

Stop Compliance Surprises

Policy issues appear in real time instead of at month end.

Real Time Spending Control

Duplicates and anomalies are flagged before they are logged.

Organized and Searchable Records

Categorized entries make every transaction easy to find instantly.

Perfect For These Challenges

If any of these describe your workflow, Expense Tracker delivers instant impact.

Expense Tracker is built for teams overwhelmed by missing receipts, manual data entry, and delayed submissions. It scans receipts the moment they arrive, extracts key details automatically, and logs every expense into a central system with zero manual effort.


This removes the constant chasing, spreadsheet updates, and compliance checks that slow finance teams down. Instead of digging for receipts or correcting errors, finance can stay focused on real decisions, confident that every expense is captured, verified, and audit-ready.

Expense Tracker is built for teams overwhelmed by missing receipts, manual data entry, and delayed submissions. It scans receipts the moment they arrive, extracts key details automatically, and logs every expense into a central system with zero manual effort.


This removes the constant chasing, spreadsheet updates, and compliance checks that slow finance teams down. Instead of digging for receipts or correcting errors, finance can stay focused on real decisions, confident that every expense is captured, verified, and audit-ready.

Proven Outcomes

Real outcomes from teams who automated this part of their workflow.

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Faster compliance during audits

Every receipt is categorized automatically and audits move significantly faster.

Laura K.

San Diego

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Faster compliance

Every receipt is categorized automatically and audits move significantly faster.

Laura K.

San Diego

0

%

Faster compliance

Every receipt is categorized automatically and audits move significantly faster.

Laura K.

San Diego

0

%

Reduction in Month End Reconciliation Time

Flagged issues appear early, reducing cleanup work at the end of the month.

David C.

Seattle

0

%

Reduction reconciliation

Flagged issues appear early, reducing cleanup work at the end of the month.

David C.

Seattle

0

%

Reduction Reconciliation Time

Flagged issues appear early, reducing cleanup work at the end of the month.

David C.

Seattle

Connect Instantly With Your Favorite Tools

Connect Instantly With Your Favorite Tools

Effortlessly connects with your existing email and productivity platforms.

Effortlessly connects with your existing email and productivity platforms.

Sheets

Sheets

Sheets

Slack

Quickbooks

Gmail

See All Integrations

See All Integrations

Questions and Answers

Find quick answers to the most common questions.

How do receipts get captured?

Forward them to a dedicated email or Slack channel and they are logged instantly.

Can I customize categories?

Yes. Expense Tracker uses your company’s categories and applies them consistently.

What if a receipt is a duplicate?

It gets flagged automatically before logging, allowing you to review or discard it.

Can this sync to my accounting system?

Yes. Validated expenses sync to QuickBooks or other supported tools.

Does the system catch policy violations?

Yes. Any out of policy amount or missing detail is flagged immediately.

How do receipts get captured?

Forward them to a dedicated email or Slack channel and they are logged instantly.

Can I customize categories?

Yes. Expense Tracker uses your company’s categories and applies them consistently.

What if a receipt is a duplicate?

It gets flagged automatically before logging, allowing you to review or discard it.

Can this sync to my accounting system?

Yes. Validated expenses sync to QuickBooks or other supported tools.

Does the system catch policy violations?

Yes. Any out of policy amount or missing detail is flagged immediately.

How do receipts get captured?

Can I customize categories?

What if a receipt is a duplicate?

Can this sync to my accounting system?

Does the system catch policy violations?

If you have any other questions, you can email us at support@noventra-ai.com

Data Security You Can Trust

We protect your data with rigorous standards and transparent controls.

We follow strict security practices including OAuth access control, automatic deletion of sensitive data, and AES 256 encryption. All activity is logged for full transparency. Credentials are never stored in raw form and you maintain complete control over your connections.

Works Well With

Smart companions that enhance your financial workflow.

These automations work hand-in-hand with Inbox Sorting & Smart Routing to keep inboxes organized and you constantly informed.

Junk Deletion works alongside Inbox Sorting & Smart Routing to verify and keep your junk folder clean. As messages arrive and get sorted, suspected spam is monitored and auto-deleted. AI reads uncertain messages to determine legitimacy, so legitimate emails never get lost.

Meanwhile, AI Email to Phone Summary sends instant notifications when key people email you, with an AI-generated summary of the content. You stay in the loop without constantly checking your inbox.

Together, these scenarios create a fully managed, intelligent inbox system.

These supporting automations integrate smoothly with Expense Tracker to create a complete expense system.


Financial Document Organizer

Financial Document Organizer automatically converts your logged expenses and financial files into structured, organized documents. Paired with Expense Tracker, it gives you clear visibility and keeps all financial records tidy without manual sorting.


Inbox Sorting and Smart Routing

Inbox Sorting and Smart Routing organizes incoming receipts and invoices into dedicated folders based on your rules. Combined with Expense Tracker, it keeps your inbox tidy while every receipt is captured and logged automatically.

Ready to Stop Chasing Receipts?

Ready to Stop Chasing Receipts?

Organize your expenses, save hours each week, and keep every record compliant without changing your workflow.

Organize your expenses, save hours each week, and keep every record compliant.

Back to Scenarios

No credit card required. Results in less than 24 hours.

No credit card required. Results in less than 24 hours.

See How Much You Could Save

See How Much You Could Save